Privacy Policy

Last updated: January 2025

1. Information We Collect

We collect information that you provide directly to us, including name, email address, phone number, company information, and other contact details. We also collect information about employee data processed through our platform, including attendance records, payroll information, and KYC documents.

2. How We Use Your Information

We use the information we collect to provide, maintain, and improve our services, process transactions, send administrative information, respond to inquiries, and comply with legal obligations. Employee data is processed solely for HR and payroll management purposes as instructed by our clients.

3. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. All data is encrypted in transit and at rest, and we maintain strict access controls and audit logs.

4. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Employee data is retained according to statutory requirements under Indian labor laws.

5. Compliance with Indian Laws

Our platform complies with applicable Indian data protection laws, including the Information Technology Act, 2000, and its rules. We process Aadhaar data in accordance with the Aadhaar Act and UIDAI guidelines.

6. Third-Party Services

We may share information with third-party service providers who perform services on our behalf, such as payment processing, data storage, and compliance verification. These providers are contractually obligated to protect your information.

7. Your Rights

You have the right to access, correct, or delete your personal information. You may also request data portability or object to certain processing activities. To exercise these rights, please contact us using the information below.

8. Contact Us

If you have questions about this Privacy Policy, please contact us at info@caspianhrm.com

Terms of Service

Last updated: January 2025

1. Acceptance of Terms

By accessing or using Caspian HRMS services, you agree to be bound by these Terms of Service. If you do not agree to these terms, you may not use our services.

2. Service Description

Caspian HRMS provides cloud-based HR and payroll management software designed for Indian businesses. Our services include employee onboarding, attendance tracking, payroll processing, compliance management, and related features.

3. Account Registration

You must provide accurate and complete information when creating an account. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.

4. Acceptable Use

You agree to use our services only for lawful purposes and in accordance with these Terms. You shall not use the services to violate any applicable laws, infringe intellectual property rights, or transmit harmful code.

5. Data Ownership and Responsibility

You retain ownership of all employee data and information uploaded to our platform. You are responsible for ensuring you have appropriate rights and consents to process this data. We act as a data processor on your behalf.

6. Fees and Payment

You agree to pay all fees associated with your selected plan. Fees are billed in advance on a monthly or annual basis. We reserve the right to change our pricing with 30 days' notice.

7. Service Availability

While we strive to maintain 99.9% uptime, we do not guarantee uninterrupted access to our services. We may perform scheduled maintenance and updates, which may temporarily affect service availability.

8. Compliance Disclaimer

While our platform is designed to support Indian labor law compliance, you are ultimately responsible for ensuring compliance with all applicable laws. We recommend consulting with legal and tax professionals.

9. Limitation of Liability

To the maximum extent permitted by law, Caspian Solutions LLP shall not be liable for any indirect, incidental, special, or consequential damages arising from your use of our services.

10. Termination

You may terminate your account at any time. We may suspend or terminate your access if you violate these Terms. Upon termination, you will have 30 days to export your data.

11. Governing Law

These Terms shall be governed by the laws of India. Any disputes shall be subject to the exclusive jurisdiction of courts in [Your City], India.

12. Contact Information

For questions about these Terms of Service, please contact us at info@caspianhrm.com